What is your CRM
actually costing you?
Five people on HubSpot Professional costs $6,000 a year, plus a one-time $1,500 setup fee. Pipedrive Growth: $2,340. Salesforce Enterprise: $10,500. Check your own numbers below.
Publicly listed prices per seat, per month, verified July 23, 2026. Each plan is labelled with the billing term it is quoted on. Vendors change pricing and discount bespoke deals — treat this as a list-price estimate, not a quote.
Small-business CRM pricing, side by side
List price per seat, per month. The entry tier is the advertised price — most teams end up on the mid tier.
| Product | Entry tier | Mid tier | Top tier | Onboarding fee |
|---|---|---|---|---|
| HubSpot Sales Hub | $20 Starter | $100 Professional | Enterprise (custom) | $1,500 Pro / $3,500 Ent. |
| Pipedrive | $14 Lite | $39 Growth | $79 Ultimate | None |
| Salesforce Sales Cloud | $25 Starter Suite | $100 Pro | $350 Unlimited | None listed |
| Zoho CRM | $14 Standard | $23 Professional | $52 Ultimate | None |
| monday CRM | $12 Basic | $17 Standard | $28 Pro | None |
| Dealboard | $0 Free 30 active deals | $29 Plus | $29 Plus | None |
Dealboard Plus is $29 a seat. That's more than Zoho ($14), monday ($12), Pipedrive Lite ($14) or Salesforce Starter ($25). If you're on one of those and it works, stay. Dealboard costs less when you're on a mid or upper tier, when you're paying for people who only read, or when you fit the free plan.
Why the bill keeps growing
You pay for people who only look
Your founder and finance lead just want to see the pipeline. You still pay full price for them. Dealboard teammates are free, on every plan.
The cheap plan won't be enough
Reporting and automation live one tier up. When you need them, the price jumps for every seat at once.
Setup costs extra
HubSpot charges $1,500 to get started on Professional, $3,500 on Enterprise. Before you track a single deal.
CRM cost questions, answered
How much does a CRM actually cost per year?
For a 5-person team on list prices, HubSpot Sales Hub Professional is about $6,000/year plus a one-time $1,500 onboarding fee. Pipedrive Growth is about $2,340/year. Salesforce Enterprise is about $10,500/year. Zoho CRM Professional is about $1,380/year. The per-seat sticker price is only part of it — onboarding fees and paying for seats that barely log in are what actually inflate the bill.
Does HubSpot really charge an onboarding fee?
Yes. HubSpot's published pricing lists a mandatory one-time onboarding fee of $1,500 for Sales Hub Professional and $3,500 for Enterprise, on top of the per-seat cost. It is charged once, in year one.
What is the cheapest way to track sales deals for a small team?
If your team is tracking fewer than about 30 active deals at a time, the cheapest real option is a free tier. Dealboard's free plan includes 30 active deals and unlimited teammates at $0 — most CRMs charge per seat from the first user, so a 5-person team pays 5x from day one. Beyond 30 active deals, Dealboard Plus is $29/user/month.
Is Dealboard always cheaper than my current CRM?
No. Dealboard Plus is $29 per user per month, so it is more expensive per seat than Zoho CRM Standard ($14), monday CRM Basic ($12), Pipedrive Lite ($14), or Salesforce Starter Suite ($25). Dealboard is cheaper when you are on a mid or upper tier — HubSpot Professional, Pipedrive Premium or Ultimate, Salesforce Enterprise — or when your team fits inside the free plan. The calculator on this page will tell you either way.
Why do CRM bills grow even when the team doesn't?
Two reasons. First, per-seat pricing means every person who needs visibility — a founder, a finance lead, an ops manager — is a paid seat, even if they only read. Second, feature gating: the reporting or automation you need is usually one tier up, so the upgrade applies to every seat at once.
Can I move off my CRM without losing my deal history?
Yes. Every major CRM lets you export deals, contacts and notes to CSV from its settings. Practically, most teams only carry over open deals and recent history rather than years of dead records — a cleaner starting point and much faster to set up.
Paying for a CRM you don't use?
Start free instead.
One dealboard, 30 active deals, unlimited teammates. No credit card, no onboarding fee.